Professional invitation management
Organisation and management of the entire invitation process
Our invitation service is part of our 360-degree participant management. We take care of the design and dispatch of your event invitations, check the responses and synchronise participant lists. Our invitation management is a customised service that enables you to have the invitation process professionally managed, thereby freeing up internal company capacities.
Our invitation management at a glance:
- Specialised in invitations for business events
- Design of event invitation cards
- Writing letters of invitation for events
- Multi-stage dispatch by post or e-mail
- Recording and synchronising responses
Business Event Invitations
Event invitations tailored to your target group
Networking Event Invitation
Team Event Invitation
Exclusive Event Invitation
Sales Event Invitation
Professional event invitation: 1. invitation cards - digital or analogue
Invitation cards are pure marketing - with a good event invitation, you generate the right attention in advance, increase the number of participants and get your guests in the mood for the upcoming event. This makes it all the more important to create professional invitation cards that are suitable for the respective target group. We offer two different types of event invitation cards: Digital, in the form of attractively designed emails or web forms, and analogue invitations, i.e. in print form. Both types offer different advantages and applications. Digital event invitations are ideal for integrating media content such as videos and presenting information in a compact format. High-quality print invitations, on the other hand, are particularly suitable as premium invitations with a special touch. In either case, we ensure that the invitation cards are attractively designed - whether digital or analogue.
- Professional design of invitation cards to suit your target group
- Digital event invitations including media content
- High-quality print invitation cards for exclusive events
Professional event invitation: 2. online check-in
Our event invitations usually contain a link or QR code. Your guests can register for the upcoming event on the website provided. This online check-in is conveniently designed and makes it possible to check acceptances and record participant data in real time. We offer our own invitation management tool with administration by us. This reduces your administrative workload and you can be sure that all processes run smoothly. On request, we can provide you with personalised access to the invitation management tool if you wish to maintain content or view data yourself.
- Convenient online check-in already integrated in the event invitation
- Own invitation management tool including administration by us
- Export and provision of participant lists
Professional event invitation: 3. multi-stage invitations & follow-up
Sometimes an event invitation is overlooked or forgotten. To avoid this and to create additional anticipation for the event, we offer a multi-stage invitation process. Firstly, we work with you to develop a timeline and an invitation concept. For example, should only invitees who have not yet responded receive a further invitation? Or do you want to reveal a little more about the event with each invitation? We also handle direct enquiries by e-mail or telephone. To round off the event afterwards, we can create follow-ups on request that summarise the most important information in compact form and remind you of the event.
- Invitation process with timeline and customised invitation concept
- Reminder invitations by e-mail or telephone
- Follow-ups after the event
Invitation Tool with Interactive Features
Our invitation tool is a comprehensive solution for planning and managing your event communication. With interactive features such as personalized invitations, QR codes for quick online check-in, and the integration of multimedia content, the entire invitation process becomes efficient and user-friendly. We support you in capturing and managing attendee data to optimize your event planning. Flexible and scalable, our tool is ideal for business events, in-house exhibitions, and exclusive gatherings. Maximize the reach of your event invitations and benefit from a higher response rate through professional digital invitation management.
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QR codes for fast check-in and attendee management
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Multimedia content like videos embedded in digital invitations
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Perfect for business events, in-house trade shows, and exclusive occasions
Full-Service Invitation Manager for Sustainable Event Marketing
Our full-service invitation manager offers comprehensive support that goes far beyond traditional invitation creation. We combine technological efficiency with organizational expertise to streamline your entire invitation process. Our focus is on sustainable event marketing: through multi-stage reminders, follow-ups, and personalized communication strategies, we help strengthen your audience engagement. This holistic approach is especially valuable for complex formats like sales events or networking gatherings. Our service covers all phases of invitation management and ensures your event is a complete success.
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Full-service invitation management for end-to-end support
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Sustainable event marketing through multi-step communication
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Ideal for sales events and networking formats
Frequently Asked Questions
What Makes a Good Event Invitation Card?
A good invitation card is customised to the target group. It is designed accordingly and ideally has an eye-catching effect. The invitation text is just as important as the design of the invitation card. Depending on the event format, important information such as location, speaker list, network partners, etc. should already be conveyed here. If the design and content create an arc of suspense and generate anticipation for the event, the event invitation is perfect!
What Are Premium Invitations?
Premium invitations are the means of choice for inviting people to an exclusive event in style. Special papers, with embossing or in an unusual format. Many things are possible here. Premium invitations are a marketing tool with which you can impress in advance and thereby attract additional attention.
How Does the Online Check-In of Our Event Invitations Work?
Our event invitations are sent either by post or by e-mail. A printed invitation card from us contains a QR code for scanning, which directs you to the website for online check-in. The check-in form is already integrated in an e-mail. Participants can then use the check-in form to register for the event. The participant data is recorded in real time and can be exported as Excel lists.
How Do I Receive the Attendees' Registration Data?
In our invitation management tool, all participant data is recorded in real time and stored in a database. As soon as you require participant lists, we prepare an export and send it to you in the form of an Excel spreadsheet. You can also export the data from our online tool yourself. In this case, we will instruct you in the correct operation in advance so that you are confident in using our online tool.
Do You also Take Care of Data Synchronisation?
Yes, we also synchronise the participant data with our invitation management system. We also offer customised reminders and comprehensive support for your participants.